Direct deposit is the preferred method of making payments to employees at the University of Portland. Employees have the ability to set up and manage their direct deposit information online through the Paycom employee self-service application. If you do not set up direct deposit, payroll will process as a live check delivered on payday to a campus location or permanent address we have on file with Paycom. Staff and faculty can expect to receive a notification from Paycom for “Approve my Check” which provides the opportunity to preview your pay before it’s posted. Direct deposit is a fast, secure way to receive your pay on time. This prevents any payroll delays due to whether condition or if it gets lost in the mail and reduces changes of identity theft.
Instructions for Direct Deposit
Overtime hours are calculated automatically by the computer system. They are based upon actual hours worked above 40 hours per week. The standard work week at the University is Monday at 12 a.m. through Sunday at 11:59 p.m. If any holiday, vacation, or sick time is used during the week, those hours are not counted toward overtime calculations. The system tracks the hours and adds them to the paycheck after the standard work week has been completed. If the pay period ends on a Saturday, all of the overtime for that week will be held over to the following check due to the fact that the work week was not complete. All overtime cannot be calculated until the last day of the work week has been completed.
This is to provide guidance for employees with substantial operations that may require working during a Holiday. The University pay week begins at 12:00AM on Monday and ends on 12:00AM on Sunday, each payday begins at 12:00AM.
The President or Provost, in conjunction with the VP of Finance and Operations may close the University due to inclement weather with hazardous conditions or during declared emergency situations outside of regularly scheduled holidays.
To obtain school closure information, employees should watch for text and/or email notifications distributed via the University’s Emergency Notification System. Students, faculty and staff are responsible for assuring that the University has accurate and current contact information for purposes of emergency notifications. Employees can update emergency contact information in the home page of Pilots UP.
Employees should visit the University of Portland homepage, www.up.edu and check the emergency alert banner at the top of the page for the most up-to-date and authoritative information. If there are additional concerns or questions around the closure, employees are encouraged to contact their supervisor.
Staff Pay During a Closure
During a University closure, supervisors will determine which employees are essential and required to work on campus and for how long. Who is required to come to work on campus depends on the nature of the inclement weather or emergency, amount of preparation accomplished before the closure, events scheduled on campus that day, and other factors. University supervisors and department directors will make every effort to minimize the number of staff required to work on campus during a closure.
Non-exempt/Hourly employees required to commute to work on campus during an inclement weather closure are considered essential and compensated at a rate twice their regular hourly wage for all hours worked during a closure. Hourly essential employees who work on campus during a closure should record their time as Regular and Shutdown Worked.
Exempt/Salaried employees required to commute to work on campus during a closure whom are also considered essential, do not receive extra pay as exempt employees, and are paid the same salary irrespective of the number of hours worked.
In the event of an official University closure, all non-essential staff will be paid their regular pay and may mark the day as a “Campus Closure Day”. Exempt and non-exempt employees can record hours not worked as Campus Closure Day in timesheets. Employees with approved remote work agreements are able to work from home during a campus closure for regular pay. Hourly or salaried staff who work from home during a University closure do not receive extra pay.
Should a University closure occur while employees are scheduled for leave time, e.g., sick or vacation, Campus Closure pay, additional wages, or additional time off does not apply. Scheduled sick or vacation leave time will be applied.
Delayed Opening or Early Dismissal
Essential personnel shall report for duty on campus at their normal time if it is safe to do so unless they are directed otherwise by their Supervisors. Essential personnel who report for work on campus will be paid double time for the actual hours worked prior to the time of the delayed opening or after the time of the early dismissal.
Non-essential employees are to report to work at the appointed start time or leave work at the appointed closure time and will be paid for the regularly scheduled workday.
In the absence of an official closing, employees who cannot report to work because of hazardous weather conditions near their home may use available vacation time or unpaid leave. All University employees are urged to use their own discretion in deciding whether they can safely commute to work. If personal health or safety is at issue, responsible judgment should be used. In the event that employees are unable to report to work at the appointed time, they should contact their supervisor within the first hour of the workday.
University of Portland
5000 N. Willamette Blvd.,
Portland, Oregon 97203-5798
503.943.8000
