Return from Medical Leave of Absence (MLOA)

Begin the petition process by contacting the Office of the Associate Provost, associateprovost@up.edu, to notify UP of your intent to return. You will be provided information about the next steps in the return process as well as the Provider Reenrollment Questionnaire and Student Reenrollment Request forms. 

Associate Provost’s Office 
associateprovost@up.edu, 503.943.7848 

Students must complete three forms that are provided by the Associate Provost's Office. This paperwork should be completed and returned to the Health & Counseling Center as soon as possible to ensure that your registration for classes is not affected. 

• Student Reenrollment Request: Return from Medical Leave of Absence | This form is to be completed by the student and provides a space for the student to reflect on the circumstances of the leave, identify how those circumstances have changed, and make plans for a successful return to campus.  

• Reenrollment Questionnaire: Return from Medical Leave of Absence | This form will be completed and signed by your off-campus medical provider that you worked with while on leave. This form details the treatments for your medical or mental health condition and your current capacity and readiness to engage in university activities. Your medical or mental health provider will recommend that your petition to return from medical leave be approved or denied by the University based on these factors. 
• Release of Protected Health Information | This form allows your healthcare provider to release information to the Health & Counseling Center. This information may be shared with the CARE Team to coordinate resources for your return but will not be shared with the Associate Provost’s office. 

Health & Counseling Center  
hcc@up.edu, 503.943.7134 

Once all three forms are completed and submitted, a member of the Health & Counseling Center staff or Care Team will review the information given by you and your provider. A member of the Health & Counseling Center or Care Team will contact you to discuss your plans to return, identify any additional support you may need to succeed in your studies, and provide referrals to on-campus resources as needed. 

After your conversation with a member of the Health & Counseling Center or Care Team, they will relay your medical or mental health provider’s written recommendation to the Associate Provost’s office. Depending on the individual circumstances of your MLOA, the Associate Provost may request academic stipulations or other requirements that must be reviewed and met before or during your return to UP.

If your return is approved: 

• An official letter of approval will be sent to you by the Associate Provost, Elise Moentmann, via your UP email address and permanent mailing address. 

• The registration hold will be removed from your student account so you can register for classes. 

• You will be able to request on-campus housing and resume your meal plan if desired. 

Once you have started the process for returning from a medical leave, you are encouraged to meet with an Academic Advisor to discuss registration for the semester you plan to return. You should meet with an Academic Advisor and receive your PIN to register before your return from medical leave has been approved, but you will not be able to register for classes until your return has been approved by the Associate Provost. 

Note: You can discuss your academic plans with an Academic Advisor or your Associate Dean at any point, even while you are on a medical leave. 

Once your return from medical leave has been approved and you have met with an academic advisor, you will be able to register for classes through Self Serve Banner linked on pilots.up.edu. 

Upon return from a medical leave, you should meet with the Office of Financial Aid to help you understand your financial aid standing. You should expect to discuss the following situations with Financial Aid as they apply to you: 

• You may receive the institutional aid you are scheduled to receive for the semester of your return, subject to the financial aid satisfactory academic progress policy. 

• Any personal payments (cash, monthly payment plan payments, and/or loans) and/or refunds processed prior to your MLOA will be applied to your student account for the semester of return, as long as you return within three semesters. These funds will generally be applied as a one-time medical tuition discount. 

• Financial aid received from any non-institutional or third-party source (i.e. federal/state financial aid, outside scholarships, etc.) will not be replaced by the University and will be subject to the stipulations of the agency providing the aid. 

Office of Financial Aid 
finaid@up.edu, 503.943.7311 
up.edu/finaid 

For international students, you will meet with International Student Services to discuss the impact that returning from a medical leave of absence may have on your J-1 or F-1 visa status. 

International Student Services 
iss@up.edu, 503.943.7367 
up.edu/iss 

If your medical provider has recommended that you seek accommodations for your medical condition before returning to UP, it is your responsibility to reach out to Accessible Education Services (AES) and provide the necessary medical paperwork to make a request for reasonable accommodations. You can view the accommodation request process and frequently asked questions on the AES website. 

Accessible Education Services 
aes@up.edu, 503.943.8985 
up.edu/aes 

For students planning to live on campus, you will contact the Office of Residence Life to alert them of your return and inquire about your move-in date. 

Office of Residence Life 
reslife@up.edu, 503.943.7205 
up.edu/residencelife